Too Much Time Spent on Meeting Notes? viaim OpenNote and NoteKit Let AI Take Care of the Busywork
Meetings are supposed to help teams move things forward. Yet for many of us, the work does not stop when the call ends.
There is still a recording to revisit, notes to clean up, decisions to identify and action items to organise. Do this across three or four meetings in a day, and a significant chunk of your time ends up being spent managing conversations rather than acting on them.
That is where viaim OpenNote and NoteKit come in. Together, they are designed to cover different parts of the working day while using AI to turn conversations into transcripts, summaries and actionable information.
The idea is simple: spend less time documenting meetings and more time getting work done.
OpenNote is ready when an important conversation happens
OpenNote is an open-ear AI meeting earbud, with each side weighing approximately 10g. Its open-ear design also makes it a practical option for those who spend long hours jumping between calls and conversations.
More interesting from a productivity perspective, however, is FlashRecord.
Press and hold either earbud and it can start recording without having to launch an app or maintain an internet connection. The recording is stored locally on the earbuds and can later be transferred to the mobile app for transcription and AI processing.
This becomes particularly useful outside scheduled meetings.
An unexpected conversation with a colleague, an interview or even an idea that comes up halfway through the day can be captured without reaching for your phone and setting up a recording first.
It is a small reduction in friction, but one that could matter when the information you want to capture is happening right now.
Multilingual meetings are part of working in Southeast Asia
For Malaysian professionals, a multilingual meeting is hardly unusual.
A regional call could involve colleagues and clients from Singapore, Indonesia, Thailand and other markets, with different languages and accents appearing throughout the conversation.
OpenNote supports real-time transcription and translation across 78 languages and 145 accents and language variants.
But transcription is only part of the workflow. Once the conversation is captured, AI can also help organise it into summaries, key points and action items, distinguish between speakers and generate mind maps.
Instead of leaving a meeting with another hour-long recording to process, you already have a much more structured starting point for what comes next.
NoteKit brings the workflow to your computer
Not every important conversation happens while you are on the move.
For desk-based work, NoteKit connects to a computer via USB and extends the recording workflow to online meetings, in-room discussions and audio playing directly from the computer.
That makes it suitable for common meeting scenarios involving platforms such as Zoom, Microsoft Teams and Google Meet, while also covering content such as online courses, videos and podcasts.
The captured audio can then be turned into searchable and editable text.
This gives the two devices fairly distinct roles: OpenNote goes with you throughout the day, while NoteKit covers the time you spend at your computer.
Together, they create a more consistent workflow across mobile and desktop environments.
The bigger productivity gain comes after the meeting
Recording an hour-long meeting is easy. Turning that hour into useful information is where the real work usually begins.
A conventional workflow can look something like this:
❌ Meeting → Frantic note-taking → Replay the recording → Organise key points → Write action items → Finally get back to work
With viaim, the goal is to shorten that process:
✅ Meeting → AI transcription → Automatic summary and mind map → Action items → Get to work
This is arguably the more compelling part of the OpenNote and NoteKit proposition.
They are not simply designed to help you record more conversations. The bigger idea is to reduce the repetitive administrative work those conversations create afterwards.
Saving a few minutes after one meeting might not change your day. But across multiple meetings, interviews and briefings every week, those minutes can quickly add up.
Less meeting admin, more actual work
Ultimately, viaim OpenNote + NoteKit make the most sense when viewed as a productivity system rather than two standalone recording devices.
OpenNote provides a quick way to capture conversations wherever they happen. FlashRecord keeps recording available even when there is no network connection. NoteKit extends the experience to the desktop, while AI takes care of much of the work involved in turning recordings into transcripts, summaries, mind maps and action items.
The result is straightforward:
Less note-taking. Less organising. Less repetitive work.
And perhaps more importantly, a meeting can end with a clearer idea of what needs to happen next — instead of another recording sitting in your inbox waiting to be processed.
Spend less time managing meetings, and more time actually getting things done.
viaim OpenNote and NoteKit are now available through viaim’s official Shopee and Lazada stores in Malaysia, with launch promotions currently available.
